Privacy Policy

Last updated: 30 June 2026

1. Data Controller

Underconge Atelier AB (org. nr. 559123-4567)
Kungsgatan 44, 111 35 Stockholm, Sweden
Email: [email protected]
Phone: +46 8 512 345 67

We are the data controller responsible for personal data processed through our website underconge.boats and in the course of providing barbershop interior design services.

2. What Data We Collect

2.1 Website visitors

• Technical data: IP address, browser type, device information, pages visited, referral source, and session duration (via cookies — see our Cookie Policy).
• Cookie consent preference stored in your browser localStorage under key udc_barber_cookie_choice.

2.2 Clients and enquirers

• Contact details: name, email address, phone number, company name.
• Project information: lease plans, floor areas, budget ranges, location addresses, and correspondence.
• Contract and billing data: organisation number, billing address, payment records.
• Site documentation: photographs and measurements taken during surveys.

3. Legal Basis for Processing

Under the EU General Data Protection Regulation (GDPR) and Swedish Data Protection Act (Dataskyddslagen), we process personal data on the following bases:

• Contract performance — to deliver design services you have commissioned.
• Legitimate interest — to respond to enquiries, improve our website, and maintain business records.
• Consent — for non-essential cookies and optional marketing communications.
• Legal obligation — to comply with Swedish accounting and tax legislation (7-year retention for financial records).

4. How We Use Your Data

• To respond to contact form submissions and consultation requests.
• To prepare proposals, contracts, and design deliverables.
• To coordinate with contractors, suppliers, and municipal authorities on your behalf (with your knowledge).
• To send project updates and invoices.
• To analyse website usage and improve user experience (only with cookie consent).

We do not sell personal data to third parties. We do not use your data for automated decision-making or profiling.

5. Data Sharing

We may share data with:

• Sub-processors: cloud hosting (within EU/EEA), email service provider, accounting software.
• Project partners: contractors, suppliers, and craftspeople involved in your project (limited to necessary contact and site information).
• Authorities: when required by Swedish law or valid court order.

All sub-processors are bound by data processing agreements compliant with GDPR Article 28.

6. International Transfers

We store data primarily within the EU/EEA. If any sub-processor operates outside the EEA, we ensure appropriate safeguards (Standard Contractual Clauses or adequacy decisions) are in place.

7. Retention Periods

• Enquiry data (no contract signed): 24 months from last contact.
• Active project data: duration of project plus 36 months.
• Financial records: 7 years per Bokföringslagen.
• Cookie consent preference: until cleared from localStorage by you.
• Analytics data: 26 months (if consent given).

8. Your Rights

Under GDPR you have the right to:

• Access your personal data (registerutdrag).
• Rectify inaccurate data.
• Erase data where no legal basis for retention exists.
• Restrict processing in certain circumstances.
• Data portability for data processed by automated means under consent or contract.
• Object to processing based on legitimate interest.
• Withdraw cookie consent at any time via browser settings or our Cookie Policy page.
• Lodge a complaint with Integritetsskyddsmyndigheten (IMY) at imy.se.

To exercise any right, contact [email protected]. We respond within 30 days.

9. Security

We implement appropriate technical and organisational measures including encrypted connections (HTTPS), access controls, password policies, and regular backups. Design files are stored on encrypted cloud storage with two-factor authentication.

10. Changes to This Policy

We may update this policy to reflect legal or operational changes. Material changes will be posted on this page with an updated date. Continued use of our website after changes constitutes acknowledgement.

11. Agreement to Terms

By accessing underconge.boats or engaging Underconge Atelier AB for services, you agree to these Terms of Service in addition to our Privacy Policy above. If you disagree, please do not use our website or services.

12. Services Description

Underconge Atelier provides barbershop and men's grooming interior design services including but not limited to space planning, lighting design, branding wall design, FF&E specification, procurement assistance, and site supervision. We are interior designers, not general contractors or structural engineers. Structural modifications require separate licensed professionals.

13. Quotations and Contracts

• Website pricing is indicative. Binding quotes are provided in writing and valid for 60 days unless otherwise stated.
• All fees are quoted excluding 25% Swedish VAT unless explicitly marked inclusive.
• A signed service agreement and deposit (typically 40%) are required before work commences.
• Scope changes requested after technical design delivery are billed as additional revision rounds (SEK 5,400 per round) or re-quoted if substantial.

14. Client Responsibilities

• Provide accurate lease information, building plans, and timely feedback (48-hour turnaround assumed in timelines).
• Obtain landlord and municipal approvals where required.
• Hire and manage licensed contractors for construction work.
• Ensure site access for surveys and supervision visits.
• Pay invoices according to agreed payment schedule.

15. Intellectual Property

All design drawings, 3D models, mood boards, and specifications remain the intellectual property of Underconge Atelier AB until full payment is received. Upon final payment, clients receive a non-exclusive licence to use deliverables for the specified project site. We retain the right to photograph completed projects for portfolio and marketing unless a confidentiality clause is agreed in writing.

16. Liability

Our liability is limited to the total fees paid under the relevant service agreement. We are not liable for contractor errors, supplier delays, building code violations by third parties, or indirect losses including lost revenue. Professional indemnity insurance is maintained at SEK 5,000,000 per claim.

17. Cancellation

• Client cancellation before concept delivery: deposit forfeited; no further charges.
• Client cancellation after concept delivery: payment due for all work completed to date plus 25% of remaining contract value.
• Underconge cancellation (exceptional circumstances): full refund of unused deposit within 14 days.

18. Website Use

Website content is provided for general information. We make reasonable efforts to ensure accuracy but do not warrant that content is complete or current. Portfolio images and project values are representative; individual results vary. Unauthorised reproduction of website content, drawings, or imagery is prohibited.

19. Governing Law and Disputes

These terms are governed by Swedish law. Disputes shall first be addressed through good-faith negotiation. If unresolved within 30 days, disputes are subject to the exclusive jurisdiction of Stockholms tingsrätt (Stockholm District Court). Consumer clients may also use ARN (Allmänna reklamationsnämnden) for alternative dispute resolution.

20. Contact

Questions about this Privacy Policy or Terms of Service:
Underconge Atelier AB, Kungsgatan 44, 111 35 Stockholm, Sweden
[email protected] · +46 8 512 345 67